Setup and Teardown

What Is This Role?

In this position, you will be responsible for the appearance of the venue and ultimately support the overall BSidesSF experience! This is a brief overview of what to expect, but you’ll receive more detailed instructions at the start of your shift.

Duties

  • Work with Vendors to unload freight from trucks, move it into the venue, and back out again
  • Set up tables, chairs, linens, podiums, stanchions, and signage according to space plans

Accessibility

  • Requires strong mobility
  • Requires lifting 30+ lbs

Friday Morning (9AM - 1PM)

  • Quick orientation to understand team’s goals and how to complete them
  • Assist in unloading rentals from the freight elevator and moving them into Embarcadero (refer to map)
  • All materials (tables, chairs, table cloths, signage, etc.) to be moved from Embarcadero to their respective rooms in the order listed below
    • Staff Ops
    • Sponsor Lounge
    • Info Desk
    • Coat Check
    • Villages
    • CTF
    • Bar/Chillout Space
    • Tent
    • Chill Out Patio (tables set up dependant on weather)
    • Registration (staging area)
    • Theaters (staging area)
  • Begin setup of each space’s respective materials in accordance with floor plan
  • Clean up all trash and place within the kitchen for Green Mary (Garbage Disposal) to pick up

Friday Afternoon (2PM - 6PM)

  • Quick orientation to understand team’s goals
  • Finish setup of all outstanding materials (tables, chairs, table clothes, signage, etc.) in accordance with floor plan
  • Store and organize all table clothes for the following day in Alcatraz
  • Store and organize all materials for the Saturday Night Party in Alcatraz
  • Clean up all trash and place within the kitchen for Green Mary (Garbage Disposal) to pick up

Saturday Morning (7AM - 11AM)

  • Quick orientation to understand team’s goals
  • Assist in setup of Registration on the Mezzanine Level
    • Tables
    • Linens
    • Chairs
    • Signage
    • Totes
    • Misc supplies
  • Move and set-up rentals down in the Theatre tracks
    • Tables
    • Linens
    • Chairs
    • Signage
  • Setup Chill Out Patio, if not already done (Depending on weather)
    • Tables
    • Linens
    • Chairs
    • Signage
  • Assist in setup of the Career Center (Lead: Crystal)
    • Tables
    • Linens
    • Chairs
    • Signage
    • Misc supplies
  • Perform general walk through for tidiness
    • Chairs in straight lines
    • Linens on straight
    • Garbage picked up

Saturday Evening (5PM - 8PM)

  • Quick orientation to understand team’s goals
  • Remove rentals from Theatres on AMC level and store in Alcatraz (5:20PM - 6PM)
    • Tables
    • Linens
    • Chairs
    • Signage
  • Clean all trash and place to the side for Green Mary (Garbage Disposal) team to pick up

Sunday Morning (7AM - 11AM)

  • Quick orientation to understand team’s goals
  • Assist in setup of Registration on the Mezzanine Level
    • Tables
    • Linens
    • Chairs
    • Signage
    • Totes
    • Misc supplies
  • Move and set-up rentals down in the Theatre tracks
    • Tables
    • Linens
    • Chairs
    • Signage
  • Assist in setup of the Career Center
    • Tables
    • Linens
    • Chairs
    • Signage
    • Misc supplies
  • Setup Chill Out Patio, if not already done (Depending on weather)
    • Tables
    • Linens
    • Chairs
    • Signage
  • Perform general walk through for tidiness
    • Chairs in straight lines
    • Linens on straight
    • Garbage picked up
  • Clean up all trash and place within the kitchen for Green Mary (Garbage Disposal) to pick up

Sunday Evening (5PM - Finished)

  • Quick orientation to understand team’s goals (Dinner later when tent is being disassembled/loaded)
  • Remove rentals from Theatres on AMC level and store in Alcatraz (5:20PM - 6PM)
    • Tables
    • Linens
    • Chairs
    • Signage
  • Begin tear down of select areas while conference is still going on: (6PM - 6:30PM)
    • Sponsor Lounge
    • Villages
  • Once event is over teardown all areas except for Staff Ops room (6:30PM - finished)
    • Tent (clear and teardown first)
    • Chill Out Patio (clear and teardown first)
    • Bar & Chill Out Space
    • Embarcadero
    • Capture the Flag
    • Coat Check
    • Registration
    • Info Desk
  • Fold up tables and chairs and stack on dollies
  • Place all tables clothes together in bags
    • They do not need to be folded
  • Bring any miscellaneous items to the Kitchen or Staff Ops Room to be organized and sorted
  • Clean up all trash and place within the kitchen for Green Mary (Garbage Disposal) to pick up